Executive Assistant (Miraflores)

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Otte Polo Group
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Executive Assistant (Miraflores)

Postby Otte Polo Group » Wed May 02, 2018 4:14 pm

We are a fast-growing, multinational company hiring a highly motivated, detailed-oriented, team player to join our team as an EXECUTIVE ASSISTANT to support the Owner and management. This is an opportunity to work for a successful company that is poised for continued growth. Our culture is professional and results oriented, while still fun and energetic.

As the Executive Assistant, you will work as a liaison between vendors and management. You will also assist the owner and management in a wide variety of matters. Strong organizational skills and writing skills are essential for success in this position. This is a salaried position and you may be required to attend occasional weekend and evening events.

Responsibilities include, but are not limited to:
* Act as liaison between vendors and management
* Investigate vendor billing discrepancies
* Track and negotiate office equipment and supplies
* Provide personal assistance to owner
* Research online, make calls, and/or visits to find solutions related to various topics
* Coordinate and review various contract terms and renewals including: advertising, office equipment, insurances, and others
* Pay vendors
* Create Excel spreadsheets to track various data
* Compose letters
* Scan and store confidential information
* Design PowerPoint presentations
* Edit written materials
* Assist in human resource duties
* Coordinate travel plans and meetings for management
* Organize employee benefits such as health insurance
* Research and plan team-building events
* Answer and manage incoming calls, receive and interact with incoming visitors
* Additional tasks and responsibilities may arise

Qualified Candidate Requirements:
* 4-year college degree in Advertising, Marketing, Public Relations, Business Administration, Journalism, Hospitality and Management, English or related area.
* Minimum 3 years of experience in a similar position
* Superior written and verbal communication skills
* Strong computer expertise includes: Word, Outlook, PowerPoint and Excel (must be able to create and update Excel spreadsheets)
* Basic accounting knowledge
* Exceptional organizational skills and attention to detail
* Ability to demonstrate creativity, initiative and problem solving skills
* Confidentiality
* Reliable transportation

***Resumes not in English will not be accepted***


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